A huge part of the planning process is imaging who you want to spend most of your wedding day with. You probably haven’t thought about this before, but it’s not your person- it’s your wedding photographer!  What do you take away from your wedding day to look back at for years to come?  Your wedding photos!  So yes, who you choose as your wedding photographer will be a VERY important decision on your wedding day.

You might be wondering to yourself…

Well where do I start?

How do we find a wedding photographer for our dream wedding day?

If that’s the case then you’re in the right place. In this article I will walk you through every step of finding the perfect wedding photographer to choose for your wedding day.

Finding Your Vibe

First things first, before you choose your photographer you and your partner will want to start looking at wedding photos online and figure out what kind of feel you hope your photos will have!

Do you want:

• Editorial?
• Raw?
• Colorful?
• Moody?
• Cinematic?
• Documentary?
• Light and Airy?

There is no wrong answer to this question!

Think about your home, think about whether you want your photos to be timeless or represent the era of history we are in right now, and what you want to look at for the rest of your life together.

Start looking at a bunch of photographer’s work to get an idea of what you do like and don’t like. You can find photo examples on google image search or on Instagram by searching the hashtag #illinoisweddingphotographer, or you can go even more specific to the area you plan to get married in.

It’s important to remember here, that each of these wedding photographer’s editing style and vibe will reflect all of their work.  This is their craft, and why people hire them.  Wedding photographers do not change their editing style from client to client, so choosing an editing style that you’re drawn to will help you to find the photographer that will be perfect for your wedding day.

Remember, you will look at these photos for YEARS, you should like every aspect of them!!!

Sussing Our Your Perfect Photographer

Once you and your partner decide on an overall vibe of wedding photography that you like, it’s then time to start doing some internet sleuthing. 👀

You’ll want to find photographers that serve the area of your wedding and follow them on social media like Instagram to get to know them.

You can start this process even before you’re engaged if you want to!

Where to look for vibes:

• Their Website
  • What work do they display?
  • How do they write about themself in the About Me page?
  • What is their overall tone of writing like? Fun? Quirky? Concise? Relatable?
• Their Social Media
  • What are their captions about?
  • What is their content like? Are they storytelling, funny, or serious?

Which then leads me to the most important way to check vibes…

Check Out Their Third Party Reviews

Photographers chose what to put on their website. We all do. What about what OTHER people say about working with them? That’s why reading verified reviews are so important!

The best place to check for reviews is Google. This is a popular place businesses are reviewed.

What to think about when reading reviews:

• Do reviewers mention the photographer’s demeanor? Were they friendly, calm, or assertive?
• Can I imagine myself being comfortable and at ease around this person?
• Do reviewers describe the photographer’s style (e.g., candid, posed, dramatic, romantic)?
• Did reviewers feel supported in creating a timeline or handling unexpected changes?
• Did the photographer respond promptly and communicate clearly with clients?

Other places can be Facebook, what they post to socials, and quote on their website. It’s important to hear from really couples what you can expect if you choose them to be your wedding photographer.

Lastly do not be concerned if they are not on the Knot or Wedding Wire as photographers pay to be on those sites. You’ll get a much better picture and idea of their work and vibe through their reviews as well as following their socials!

Inquire on Their Websites

Once you have two or three photographers that you could potentially see documenting your wedding day, it’s time to send over an inquiry! It’s usually a contact form on their website.

For your sanity: I would suggest creating a note or a google file that has all of the vendors you’re inquiring with and keep track of who you have contacted.

When choosing a wedding photographer, it’s important to know that wedding photographers typically start booking about 15-18 months in advance.  So if your wedding day is within that time frame, you should be good to contact your dream photogs.

Keep in mind: most photographers only shoot between 15-30 weddings a year if they are a one person show.  Saturdays are typically the first dates to book out for the year, followed by Fridays, then Sundays. Weekday weddings are always pretty safe when it comes to inquiring.

If you have a DREAM wedding photographer that you have to have, be sure to inquire with them as early as you can, so you can book your date before they close their books for the year.

On the other hand, if you’re inquiring with a handful of photographers, I suggest only inquiring with max three wedding photographers at a time so you don’t get mixed up on who you’ve contacted!

What Happens Next?

After you Inquire with a potential wedding photographer, you should get an email response from them within two business days or so with some general information about their services along with whether or not they are available for your wedding day!

The photography industry is pretty cool in that if they are not available for your wedding day, they will often send over some of their industry friends that have similar styles to them to help you potentially find and choose your dream photographer.

The booking process tends to differ from here depending on photographer. Some photographers will set up a phone or video call so couples can ask questions about packages or vibes. ☎️ 🎥 More on that in the next part!!!

Why do photographers want to chat with you??? Wedding photography is an extremely important and high intensity job, thus photographers want to make sure they are the perfect fit for any potential clients that might come their way.

Photographer Call – What To Ask Them

Once you hop on a call with your potential photographer there are some key questions you should ask them. You’ll want to make sure you + boo vibe with them, as again you will spend a lot of time with them on your wedding day!

Some key and important questions to ask your potential wedding photographer on your call are:

• Can you send a full gallery with a similar venue, season, and feel to our wedding day?
• How do you photograph in different types of lighting?
• How do you keep our images safe, both at the wedding itself and once the day is over?
• What kind of a role do you play on a wedding day outside of taking our photos?
• When will we receive previews and the full gallery images, and how many should we expect with a wedding our size with this amount of coverage?
• What was the moment that solidified the idea that you wanted to photograph weddings?
• What are some of your favorite moments from a wedding day to photograph?

What Will Happen Next?

If you’ve found the one for you, CONGRATULATIONS, THAT’S AMAZING!

When you book with your photographer, you will have to sign a contract and pay a non-refundable deposit to reserve your wedding day.

The price for non-refundable retainers ranges from photographer to photographer, but you should expect to pay anywhere between $800-$1000.

My non-refundable retainers are 30% of your final invoice.  From there we will put together a payment plan made up of 3-10 payments split up between the time of booking up to your wedding day.

Why is There a Non-Refundable Retainer?

A non-refundable retainer is something you can expect to find when booking all of your wedding vendors.  Wedding vendors, especially solo-preneurs, can only book one wedding per day. When you book your wedding and sign your contract, your vendor reserves your date exclusively for you. This means they will turn down other work that could potentially take place on the same day as your wedding. The non-refundable retainer keeps potential clients from backing out of their contract, and protects their income, while also ensuring that you have your photographer reserved for that date.

Things to Watch Out For When Booking a Wedding Photographer

When booking your wedding photographer there are a couple things to keep an eye out for as far as red flags. If they don’t post their booking prices on their website you should probably look into other options and avoid them.

If they don’t require you to sign a contract for their work…

RUN

for

the

hills!

That is unsafe and sketchy for both you and them and is an immediate and massive red flag. Also in terms of contracts be sure to read yours thoroughly before signing and sending any money their way. Make sure there’s nothing fishy like no delivery dates listed for your photos before signing.

What Happens After We Book?

This varies from photographer to photographer, but with me, we start getting to know one another!  If you have also booked an engagement session we will begin to plan your engagement session.  As your wedding day gets closer we will go over timeline details together, expectations for the wedding day, and overall layout of your wedding day.

I’ll be checking in with you throughout the time leading up to your wedding day to make sure you’re feeling good and excited for your date.

And don’t hesitate to reach out if you have questions, your photographer is your resource! So if you have questions on if something will or won’t work in your timeline, send your photographer a message and ask to hop on a call with them to discuss.

As you can see there’s so much to consider when it comes time to choose the photographer that is right for you and your wedding day. Do your research so you can find your dream photographer to help put together the wedding of your dreams!

Speaking of which if you like the work you’ve seen from me so far and are liking my vibe and style you can send an inquiry through my contact page below. We may just be the right fit for one another!